For registered families
You're registered. Here's what happens next.
Your steps before camp
Five steps from registration to pick-up
Do them in this order. Each step has its own part further down this page.
01Before May 15th
Fill in the forms in Camp Brain
Log in to Camp Brain and check your camper's health forms are complete and all vaccinations are up to date and listed on your camper's physical. Upload the physical.
022 weeks before camp
Get the diabetes supplies ready
Collect insulin, medicines, and enough pump and CGM supplies for the week, plus spares. (Send enough for one site change/CGM Change per day-Just in case...)
03The week before camp
Watch for an Email and Then Pack
Use the packing list on this page. It is the same list for both camps. Also, watch for an email from us which may contain some special items to pack.
04Sunday, July 11, 2027
Drop off your child
Check in, meet the medical team and help your child settle into the cabin.
05July 11–17, 2027
Stay in touch, then pick up
Send Bunk Notes, look at the photo gallery, and collect your child on the last day.
Step 1 · Forms
Fill in the forms before camp
Check your registration
Log in to your Camp Brain account. It lists each child you registered, the camp session, and the forms that are still open.
Forgot your password? Use the password reset on the Camp Brain login page, or call the office at (570) 524-9090.
Fill in the camper forms
Complete the camper health form in your Camp Brain account. It asks about your child's diabetes care, insulin doses, other health conditions, medicines and allergies.
Your child's doctor and diabetes care team must sign the physical form. Ask for it early, because some clinics may take several weeks to complete the physical form. Be sure they attach your camper’s vaccination record.
Campers aged 7 also need a note from their doctor that says they are ready for overnight camp and can check their own blood sugar.
Submit every form on Camp Brain by May 15th. If you need an extension for the physical form, please call our office. The medical team reads each form before camp, so they know your camper's care plan. If they need more information, they may call you.
If your child's insulin doses, pump settings or health change after you submit the forms, please call our office.
Vaccinations
Setebaid follows the American Academy of Pediatrics' advice on vaccinations. To attend camp, your child must be up to date on all vaccinations recommended by the US Centers for Disease Control and Prevention (CDC). We do not allow any exemptions other than Medically Necessary exemptions.
If your plans change
If your child cannot come to camp, call the office as soon as you know. Our refund policy explains what happens to your payment.
Step 2 · Diabetes supplies
Send the diabetes supplies your child uses
Insulin and medicines
Send all prescription medicines in their original pharmacy packaging, with your child's name on each one.
Send your camper's open insulin. An open vial expires 30 days after it is opened. We will provide insulin if the open vial runs out, unless your camper is on a special insulin.
Camp keeps some supplies in stock, such as insulin, test strips and treatments for lows. Until Setebaid confirms the list, plan to send what your child uses each day.
Pump and CGM supplies
Send enough pump supplies for the whole week, plus spares: reservoirs, tubing, and infusion sets. Also remember to send the charger for the pump.
Send your child's CGM and extra sensors, because sensors often need to be changed more often at camp. Camp has limited CGM supplies, and Setebaid cannot be responsible for a lost or damaged CGM. Please send the CGM charger.
Please be sure to label all pumps, chargers, phones and any cables. If it comes apart, it should have your camper’s name on it. This helps us to return your camper’s equipment to you on pick-up day.
Hand them over at check-in
Please keep you camper’s medical supplies and medicines separate from luggage and bedding. Pack all diabetes supplies and medicines in one bag with your camper's name on it. At check-in, you give the bag to the medical team.
Step 3 · What to pack
One packing list for both camps
The same list works for HDYC and Camp Setebaid. Tick items off on your phone as you pack, or print the list.
Traveling from far away
Coming to camp from far away
Families come from many places
Campers come from across Pennsylvania, from other states and from other countries, including Australia, Canada and New Zealand.
Camp is a few hours' drive from several large cities. Some parents take a short vacation of their own nearby while their child is at camp. If you would like some suggestions, call our office for some suggestions.
Places to stay
Staying nearby the night before drop-off or pick-up? Call the office, and we suggest places to stay near camp.
Step 5 · During camp
Staying in touch during camp
Bunk Notes: messages to your child
Send your child short messages online with Bunk Notes. Each morning, camp prints the new notes, and your child gets them with the mail.
Your child writes back by hand. Pack writing paper and stamped envelopes addressed to home.
The last day to send a note is the Friday of camp week, before 10 AM. Bunk Notes have a small subscription fee, paid to Bunk1.
Letters by post go to the camp address, not to the office, and only during camp week. Post them early so they arrive before pick-up.
A photo gallery that you control
Volunteer photographers take photos at camp every day and post them to an online gallery at Bunk1, usually by the evening.
Only people you invite can see the gallery. After signing up with Bunk1, you get an invitation code to set it up.
Photos show what happens at camp, not how your child is doing. Many activities happen at the same time, so your child may not be in every day's photos.
Phones and calls
Campers may not use their phones to call home, so they can enjoy the week with their friends.
Homesickness is normal, and counselors help campers through it. If your child is unwell or needs you, the medical team calls you.
Help and emergencies
In an emergency during camp, call the office at (570) 524-9090. The office passes urgent messages to camp at once.
Bunk Notes and the photo gallery come from Bunk1, a separate company. For help with your Bunk1 account, call Bunk1 at 212-974-9112 or email support@bunk1.com.
Still have a question?
Read the parent FAQs, or call the office. You can also email info@setebaidservices.org.
